If your sales reps still take orders on paper or WhatsApp, someone in the office is typing them again, prices drift, and cash and cheques collected in the field are hard to trace. Van sales on Odoo puts the order, the invoice and the payment on the rep's phone, and sends them straight into Odoo.
The problems it solves
- Double entry. Orders written in the field and re-keyed at the office, with errors and delays.
- No visibility in the field. Reps cannot see stock, the right price list or the customer's credit before they sell.
- Untracked collections. Cash and post-dated cheques that are hard to reconcile, and money that sits in a van for days.
- No live view for head office. Managers find out what was sold and collected at the end of the week.
What a rep does on the app
- Opens the customer and sees the live balance and price list.
- Takes the order, scanning barcodes where needed.
- Issues the invoice and prints a receipt on the spot.
- Collects cash or a cheque, including post-dated cheques, and records it against the invoice.
- Hands over cash and cheques, or records the bank deposit, at the end of the day.
Returns and credit notes are handled the same way, and the app works in Arabic and English.
What head office sees
Every order, invoice and payment lands in Odoo as it happens, in the same accounting, stock and VAT setup as the rest of the business. Managers see sales and collections per rep and per route without waiting for paper.
A real example
Promate, an electronics distributor in the UAE and Saudi Arabia, runs its van-sales teams on our mobile app. Reps sell, collect and print receipts from their phones, straight into Odoo, and staff use our HR app for their own requests.
Who it fits
Wholesale, distribution and trading companies with reps who visit customers, manage credit and collect payments: FMCG, electronics, building materials, food and medical distribution.
How we start
We begin with a short mobile workflow assessment: how your reps sell and collect today, your data, and your devices. Then we set up Odoo and the app, load your catalogue and customers, test the full flow from order to deposit, and train your reps and back office. Book a free scoping call to see if it fits.
